Can I set levels of access for different employees?

As your business grows, you’ll find that not only do you need an administrator password to protect your company file as a whole, but subpasswords that specify different levels of access for different employees. For example, you may want an employee to be able to record sales and customer payments, but prevent them from viewing payroll information or financial reports.

Here’s what to do:

1. Open up your company file using Administrator as your User ID.
2. Go to Setup, Preferences and select the Security tab. Click the Password button.
3. Highlight the employee’s User ID in the left-hand column of the User Access window (or click New to create new user ids and passwords, if necessary).
4. Click in the Not Allowed column against functions you don’t want this person to be able to access (as shown in Figure 1-4).
5. Click OK to save your password changes.

If you want to copy these restrictions to another employee (maybe you’re barring all employees, with the exception of the bookkeeper, from recording payroll transactions, editing sales or viewing financial reports), you can. Highlight the new employee’s User ID, click Edit, and in the Copy Restrictions field, select the name of an employee whose restrictions you have already established.

The contents from this page are taken from Making the Most of MYOB Payroll, 2nd edition, by Veechi Curtis, available online for only $19.95

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