What about employee reimbursements such as mileage or travel expenses?

In order to record employee reimbursements using MYOB Payroll, you first need to set up a separate payroll category for each kind of reimbursement:

1. Go to Payroll Categories, select the Wages tab and click New.
2. As the Wages Name enter a description such as ‘Travel Reimbursement’. If the reimbursement amount varies from pay period to pay period, select Salary as the Type of Wages; if the reimbursement is a regular amount (such as an agreed rate per km for motor vehicle), select Hourly.
3. Click Employee to select those employees who are eligible for this reimbursement.
4. If this reimbursement is exempt from PAYG tax (check with your accountant if you’re not sure), click Exempt and click against PAYG Withholding.
5. Go to the Superannuation tab in your payroll category list and mark this reimbursement category as being exempt from the superannuation guarantee charge. See question 5.8 for more details on how to do this.

With this setup complete, recording reimbursements is a piece of cake. Go to process the employee’s pay as normal, but zoom in to edit their pay in the Select & Edit Employee’s Pay window. Enter the amount of the reimbursement in the appropriate spot and click Record.

The contents from this page are taken from Making the Most of MYOB Payroll, 2nd edition, by Veechi Curtis, available online for only $19.95

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